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Codes of Conduct
These standards expand on the Code of
Ethics by providing specific statements of behaviour in
support of each element of the Code. They are not
objectives to be strived for, they are rules that no
true professional will violate. It is first of all
expected that an information processing professional
will abide by the appropriate laws of their
country and community. The following standards address
tenets that apply to the profession.
In recognition of my obligation to
management I shall:
·
Keep my personal knowledge
up-to-date and insure that proper expertise is available
when needed.
·
Share my knowledge with others and
present factual and objective information to management
to the best of my ability.
·
Accept
full responsibility for work that I perform.
·
Not misuse the authority entrusted
to me.
·
Not misrepresent or withhold
information concerning the capabilities of equipment,
software or systems.
·
Not take advantage of the lack of
knowledge or inexperience on the part of others.
In recognition of my obligation to my
fellow members and the profession I shall:
·
Be honest in all my professional
relationships.
·
Take appropriate action in regard
to any illegal or unethical practices that come to my
attention. However, I will bring charges against any
person only when I have reasonable basis for believing
in the truth of the allegations and without any regard
to personal interest.
·
Endeavour to share my special
knowledge.
·
Cooperate with others in achieving
understanding and in identifying problems.
·
Not use or take credit for the
work of others without specific acknowledgement and
authorization.
·
Not take advantage of the lack of
knowledge or inexperience on the part of others for
personal gain.
·
Make sure I promote the use of all
Fully Licensed products and to never use un-licensed
products myself.
In recognition of my obligation to
society I shall:
·
Protect the privacy and
confidentiality of all information entrusted to me.
·
Use
my skill and knowledge to inform the public in all areas
of my expertise.
·
To the best of my ability, insure
that the products of my work are used in a socially
responsible way.
·
Support, respect, and abide by the
appropriate local, state, provincial, and federal laws.
·
Never misrepresent or withhold
information that is germane to a problem or situation of
public concern nor will I allow any such known
information to remain unchallenged.
·
Not use knowledge of a
confidential or personal nature in any unauthorized
manner or to achieve personal gain.
In recognition of my obligation to my
clients I shall:
·
Make every effort to ensure that I
have the most current knowledge and that the proper
expertise is available when needed.
·
Avoid conflict of interest and
insure that my employer is aware of any potential
conflicts.
·
Present a fair, honest, and
objective viewpoint.
·
Protect the proper interests of my
employer at all times.
·
Protect the privacy and
confidentiality of all information entrusted to me.
·
Not misrepresent or withhold
information that is germane to the situation.
·
Not attempt to use the resources
of my employer for personal gain or for any purpose
without proper approval.
·
Not exploit the weakness of a
computer system for personal gain or personal
satisfaction.
Codes of Conduct Guidelines
Policy
statement
The
purpose of these guidelines is to give our employees who
have relationships with clients, suppliers and vendors a
clear understanding of their obligations and
responsibilities. Clients, Suppliers and vendors are
vital to the success of the organization, and the
delivery and maintenance of their products and services
affects everyone. Vendors who demonstrate dedication to
customer satisfaction, cost-effectiveness, quality, and
innovation are those the organization will strive to
engage.
Standards
for conduct
Any
short-term benefit gained by unethical conduct will be
offset by the long-term harm that such actions bring.
Employees will maintain exemplary ethical standards in
all dealings with clients, suppliers and vendors and
will refer to this policy if they have questions or
concerns about employee-vendor or employee-client
relationships.
Competition
While
employees are wise to form strong relationships with and
vendors, keep in mind that vendors and suppliers are
first concerned with their own interests. Unless
protected by a confidentiality agreement, contract, or
non-disclosure agreement, any information a vendor or
supplier gains from the organization could potentially
be used by the vendor or supplier with other customers,
including our competitors. Comparisons between our
organization and our competitors shall be based on fair
and honest information. Refrain from making disparaging
comments about the products, services, or employees of
competitors.
Gifts and
gratuities
Employees shall not accept gifts, entertainment,
services, or favors from current or potential clients,
vendors and suppliers of a value greater that $25.00
dollars. Employees who believe that extenuating
circumstances make this unavoidable should contact the
IT Manager and the legal department for guidance.
Employees can never accept gifts of cash or cash
equivalents. Employees who know of other workers who
have must immediately contact their direct supervisors
and the organization’s legal staff.
Meals and
travel
Meals
that are accepted should only be seen, for example, as
the continuation of a business effort through lunch or
as an extension of the business day. Whenever possible,
share the cost of the meal with the supplier. Items
given as advertising are acceptable as long as they have
minimal value ($25.00 or less.) The danger in accepting
gifts and gratuities from clients, suppliers and vendors
is that it may place employees in a position of
obligation.
Conflicts
of interest
A
conflict of interest occurs when employees use their
position or the knowledge gained through employment in a
way that is inconsistent with the interests of the
organization and for personal advantage of which the
organization is unaware. Each employee is required to
disclose all outside interests or
relationships—including those of family members—with
suppliers or vendors that might influence official
decisions and actions. Employees are to be mindful of
even the appearance of a conflict of interest. In
situations where a conflict of interest is unclear, the
employee should discuss the situation with management.
Endorsements
Employees shall make no endorsements of a vendor’s
product or service without written authorization from
both the CIO and the CEO. Logos of vendors’ products and
services shall not appear on the organization’s Web site
without permission from the CIO and the CEO.
Evaluations and demonstrations
Evaluation and demo software must be returned to the
vendor after the designated trial period. Unless given
permission by the IT Manager, employees may not take
evaluative and demo software off site. Testing of such
software is to be done on the company’s test network
only.
Purchases
IT
employees can only authorize the purchase of products
and services in conjunction with the CFO and the
organization’s chief purchasing manager. Purchasing
commitments (e.g., verbal or written orders, letters of
intent, or contracts) must occur through the
organization’s purchasing department, and written
agreements or contracts are required for all purchases.
Requests made after purchases have been made are
considered a violation of this policy.
Employees who are considering the purchase of goods or
services should discuss the decision with the IT
Manager, and the purchasing department. Accepting
payments in return for a purchase order is not allowed.
Violations
Employees are expected to use their best judgment and
this policy in all dealings with clients, vendors and
suppliers. Disciplinary measures will be taken against
employees who knowingly violate this policy.
We
If you have ANY
questions or concerns about our 'Codes of Conduct', how we apply them, or the conduct of other
staff members; please call us.
Call us at (604) 779-7099!
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